Logo Utrecht University

UiL OTS Labs

House Rules

The UiL OTS Research Facilities are open to UiL OTS researchers (faculty, postdocs, PhD students, RMA students). As far as resources allow, we also welcome Faculty of Humanities students and employees, and guests (LOT and other affiliated institutes).

Access to the facilities is a privilege, and as a user you share the responsibility for keeping them in the best possible condition.

Follow the rules below and you’ll earn all the support you may need and we’ll enjoy each other’s company in a pleasant atmosphere; disrespect the rules and risk the wrath of the support group and of your colleagues.

The boxes comprise the short version of the house rules. If you want a little more detail, click on the box you are interested in.

Facility Access

Before you can do any work in the labs you must introduce yourself to the support group, room 0.09 at Janskerkhof 13a.

You’ll be given a quick personal tour through the labs.

To contact the support group (lab managers and lab technicians), drop an e-mail to labman.gw@nulluu.nl.

In order to be able to use any of the research facilities you have to register at the reservation system. After receiving an acknowledgement e-mail you can make reservations for the facility you’d like to use.
A facility can only be used when a reservation has been made for it using the reservation system. Exceptions are:

  • the open access workstations (room K.04) which cannot be reserved
  • the workstations in the practicum room (K.06) which may be used without making a reservation provided you move when someone who did make a reservation asks you to. If you need K.06 for teaching purposes, always clear this with lab support first.

Reservations for the baby lab (K.11) and the flex lab (K.03A) go through the baby lab manager.

Do not ask a colleague to make a reservation for you.
Support and other users have to be able to contact the actual user of the facility.

Only support group and secretariats are allowed to make reservations on behalf of other people.

Please don’t block entire weeks or days when you need only part of that time. If you have reserved a facillity and realize that you won’t be using it after all, please unreserve the timeslots you don’t need.
The lab rooms can only be unlocked and opened by use of a key. Keys to the labs can be borrowed from the janitors at Janskerkhof 15A.

Always return keys promptly! Don’t lend or hand over a key to anyone, it’s your responsibility.

If you want to access the labs outside regular office hours (Mondays-Fridays from 8-17h) please contact Iris Mulders. For more information about the opening hours, visit the page Opening Hours.

Behaviour on Lab Floor

Take your work and that of others seriously. Being allowed to use the UiL OTS research facilities is a privilege and the labs are not a playground, so please behave accordingly.

You’re expected to keep your voice down near the labs and to correct your fellow lab users if they misbehave or make too much noise.

Lab users who keep disturbing other users after being asked to be quiet will be told to leave and will be denied further access to the facilities.

Contact support group if you need assistance to solve a situation.

For practical reasons and to keep the noise down it is not acceptable to run experiments or recordings with more than two people (per booth) in the experiment control area.
Experiment participants who have never visited the building and the labs before sometimes don’t know where to go once they have come down the stairs. Don’t leave them standing in the hallway: ask if they need directions, and lead them to the appropriate lab or to the waiting area near K.10 (adults) or the babylab waiting room (K.01).
It is not allowed to consume food and soft drinks in any of the lab rooms or near any of the computers and other equipment. Coffee, tea and water are OK. Just be careful near equipment and clean up your cups and mugs. If you spill, please clean up immediately (cleaning cloths and sponge can be found in the kitchenette on the ground floor). Spilling on equipment should be reported to support staff in room 0.09.
Let’s all try to keep our workstation desks, experiment control areas and experiment booths nice and tidy.

Waste-paper should go in the paper recycling basket or on the scratch paper stack (sheets with one or both sides blank).

Manuals and books go on the shelves.

Whiteboard markers belong with the whiteboard.

Children’s toys and other testing materials you might have used should be returned to their usual location.

Stray cups go into the dishwasher in the kitchenette upstairs.

Please don’t say “I won’t clean up this or that because it’s not mine”. If you don’t who will? Don’t let that irresponsible individual spoil our fun.

Experimenting

You should conduct your experiments according to the UiL OTS Guidelines for Experimental Research.

This means having respect for participants and respect for science.

In practice it means you have to obtain a subject’s consent to participate in your research, respect the confidentiality of personal data and make sure obtained experiment data is handled responsibly.

Use of Experimental Equipment

Do not touch any cables; you are not qualified to alter patch panel or equipment wiring, neither inside nor outside the experiment booths.

If something doesn’t function don’t try to “fix” it, get someone from the support group to have a look.

Special experiment setups should be discussed with the support group. They’ll set it up for you and give instructions on how to use it.

Before using any equipment you’re unfamiliar with, please refer to the how-tos and/or courseware on the lab website. You may also try asking another lab user to lend you a hand.

If still clueless after reading the available documentation ask for technical assistance. Don’t spend too much time finding out how to operate a particular piece of equipment. Once you know how things work, please offer your help to someone who doesn’t.

Almost all our equipment has been setup in fixed configurations, meaning the boxes are all interconnected.

Physically moving any of the equipment would strain the cabling and connectors, and may cause a setup to malfunction.

Therefore it is not allowed to move PCs and other equipment more than a few centimeters. For the same reason it is also not allowed to plug in USB-keys or other USB equipment into the back of a PC; use the socket on the front of the PC.

You must be logged in to post a comment.